Win the bid. Keep the margin.
TradeFlo Pro connects estimating, crew & equipment scheduling, field production, payroll, pay applications, and WIP billing — one platform built around how heavy-civil contractors actually run work, from the first takeoff to the last retainage check.
One system where
four used to be.
If the operation runs on HeavyBid, HeavyJob, Equipment360, and a folder of billing spreadsheets, TradeFlo Pro is built to take over the whole hand-off chain — one database from the first takeoff to the last retainage check.
HeavyBid
Standalone estimating — and when you win, the numbers get re-typed into everything downstream.
Estimating & bid board
Bid items, activities, crews, and production rates. Award flips the estimate into the job budget — nothing re-typed.
HeavyJob
Field tracking that lives apart from the estimate and the ledger.
Field production & job costing
GPS time clock, daily quantities, budget vs. actual by cost code — posted the same day the work happens.
Equipment360
A separate system for the iron, reconciled to jobs by hand.
Equipment & telematics
Hours and location from Samsara, John Deere, and Komatsu feeds — costed to the job automatically.
Billing & WIP spreadsheets
SOV, G702/G703, retainage, over/under — glued together by hand every month-end.
Pay applications & WIP
G702/G703 straight from the SOV, retainage tracked to release, WIP that ties to the ledger.
HeavyBid, HeavyJob, and Equipment360 are HCSS products. TradeFlo Pro is an independent alternative and is not affiliated with or endorsed by HCSS.
Everything the
operation needs.
Dirt, pipe, concrete, and asphalt — one platform runs the whole job, so the estimate, the field, and the billing finally share the same numbers.
Estimating
Build bids the way heavy-civil estimators think — bid items, activities, crews, and production rates. Priced from your own history and price book, not a blank spreadsheet.
Bid items → resourcesBid Board
Every active pursuit on one board — owner, bid date, status, and the plan set behind it. Move stages, attach estimates, never miss a bid date.
PipelineCrew & Equipment Scheduling
Assign crews, operators, and iron with a drag-and-drop calendar. Conflicts and double-bookings surface before Monday morning does.
Crews + ironField Production & Job Costing
Quantities from the field post against the estimate daily. Budget vs. actual by cost code — labor, equipment, materials, subs — so overruns show up in days, not at closeout.
Budget vs. actualPay Applications & WIP
AIA-style G702/G703 pay apps straight from your schedule of values, with retainage tracked to release. WIP that ties to the ledger — over/under billing you can hand a banker.
G702 / G703Payroll
Field time — GPS clock-ins and crew sheets — flows to payroll with regular, OT, and per-job cost allocation handled. No re-keying between the field and the check run.
Field → checkAP Automation
Vendor invoices read themselves — OCR intake from the AP mailbox, cost-code suggestions learned from your history, approval routing, and clean posting to the ledger.
OCR intakeAccounting Sync
Live sync with Sage 100 Contractor and QuickBooks. Jobs, invoices, bills, and payments stay consistent — the platform is the source of truth and your ledger stays clean.
Sage 100 · QuickBooksYour crew.
Always
connected.
The TradeFlo Pro field app puts schedules, GPS time clock, and daily production in every foreman's pocket — no laptop, no paper timesheets, no phone tag with the office.
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GPS time clockClock-in verified at the site. No manual entries, no disputes, no buddy punching.
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Today's scheduleCrews see the job, the address, and the start time before they leave the yard.
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Daily quantitiesForemen log production against bid items from the truck — job costing updates the same day.
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Works offlineRemote sites and dead zones — it syncs when signal comes back.
Running HeavyBid, HeavyJob, and three spreadsheets to glue them together?
One system replaces the stack — built alongside a working heavy-civil contractor
bid to closeout
QuickBooks sync
office and field
From bid to closeout
in five steps.
Estimate the work
Bid items, activities, crews, and production rates. Price the dirt the way you build it — from your own history, not list prices.
Win & mobilize
Award flips the bid into a job — budget, schedule of values, and cost codes carry over. Nothing gets re-typed.
Run the field
Daily crews, equipment hours, and quantities post against the budget. Cost-to-complete updates every day, not every month.
Bill the work
G702/G703 pay apps from the SOV, vendor invoices captured by OCR, payroll from field time. The month closes itself.
Close it out
WIP ties to the ledger, retainage is tracked to release, and as-bid vs. as-built feeds the next estimate.
Early-access
pricing.
TradeFlo Pro is onboarding a limited group of heavy-civil contractors ahead of public launch. Per-seat pricing is being finalized — early-access partners lock in founder rates before it is.
- Whole platform, one price. Estimating, field, billing, and sync included — no per-module surprises.
- Founder rates for early partners. Come in before launch and keep the rate you started with.
- No long-term contract. The product has to earn its seat every month.
- Hands-on onboarding. We help move your estimates, cost codes, and job history in.
Direct from the builders.
Early-access support comes straight from the people building the product — no tier-1 queue, no ticket purgatory. Questions get answered by someone who can actually change the software.
Reach us in-app once you're signed in, write to [email protected], or see how support works.
Docs are coming with launch.
Product documentation, release notes, and a guide to switching off the HCSS stack are being written alongside the product and will land on the resources page at launch.
Until then, the platform itself is the best documentation we have — sign in to early access and see it on your own jobs.
The whole operation.
One platform.
Start free and see TradeFlo Pro on your own jobs — estimate to as-built — or sign in to your account.